TERMS & CONDITIONS
AGREEMENT – This agreement between VJ Production Ltd. (herein "Creator") and the undersigned client (herein "Client") or agency representative (herein "Agency") governs the project described in the accompanying Estimate and, along with these Terms & Conditions, constitutes the entire agreement between the parties. The Fees and Expenses are based on the Job Description as presented by the Client (or Agency) and summarised above. The Client (or Agency) is responsible for ensuring the presence of an authorised representative at the shoot to approve the Creator's interpretation of the project. If a Client (or Agency) representative is not present, the Creator's interpretation shall be deemed acceptable. Any changes, whether made orally or in writing, may result in additional charges. The expenses are estimated in good faith, and a 10% variance applies to the project total. The Client (and/or Agency) hereby indemnifies and holds the Creator harmless against any and all liabilities, claims, and expenses, including reasonable legal fees, arising from the Client's (or Agency's) use of the Work. Estimates are valid for 15 days.
DEFINITIONS – Image/s, Footage, Video, or Photograph/s (herein “Work”) refer to any copyrightable materials created as part of the project as agreed to by the Creator and Client (or Agency). “Client” is the licensee of the Work as detailed in the Job Description above. “Editorial” use refers to when the Client publishes the Work in their own editorial publication for the purpose of educating and/or conveying news, information or fair comment opinion, which is available for sale to the general public and which does not seek or accept sponsorship to, or in itself, promote a specific product, person, service, or company. “Publicity” use refers to when the Client submits the Work to an external editorial publication (whether print or electronic) for Editorial use only, and the Client (or Agency) is not paying for that use or placement. “Advertising” use refers to when the Client (or Agency) is paying for the placement of the Work on or in any media. “Collateral” use refers to when the Work appears in or on a platform that the Client (or Agency) wholly controls and produces, such as a company website, annual report, brochure, or social media profile, and is intended to promote a commercial product, service, personality, or brand. “Public Display” use refers to when the Work is shown or displayed in a Client-maintained space open to public viewing (e.g., corporate office, trade show, public event), and the Client (or Agency) is not purchasing Advertising space for placement of the Work within the media or location it appears. “Private Display” use refers to when the Work is shown or displayed in a non-commercial, private space, closed to public viewing, and does not promote a commercial product, service, personality, or brand. “Point of Purchase” or “Point of Sale” (herein “POS”) use refers to when the Work is included in a non-paid placement print or electronic indoor display for the purpose of promoting a product, service, or corporation within a third-party retail space or Client location. “Packaging” use refers to when the Work is printed or displayed on the packaging for a commercial or retail product. “Unlimited” use includes all Editorial, Publicity, Advertising, Collateral, Public Display, and Packaging uses of the Work as defined herein. “Media” is the medium in which the Work is reproduced, inserted, displayed, or placed by the Client (or Agency). “Consumer” use refers to when the Media in which the Work appears is directed toward and/or available to the general public. “Trade” use refers to when the Media in which the Work appears is directed toward specific industries, professions, or special interest groups for commercial, promotional, or Advertising purposes and is not available to the general public. “Print” refers to all printed mediums excluding Packaging, OOH, and POS. “Web” refers to all mediums accessible exclusively via an internet browser or internet-based software. “Electronic” refers to all digital and Web mediums excluding Broadcast, TV, Packaging, OOH, and POS. “Out of Home” (herein OOH) refers to all paid placement displays viewable to the general public from any public or private space. “Broadcast” refers to all network and subscription television and radio outlets.
PAYMENT – A 50% advance retainer is required to initiate production. The Client (or Agency, if the project is commissioned and agreed to by Agency) shall make payment within 30 days of invoice. Interest shall accrue on any overdue payments at a rate of 4% above the Bank of England base rate.
COPYRIGHT, LICENSING – All Work created by the Creator and the associated copyright remain the sole and exclusive property of the Creator. Grant of any reproduction rights to the Client is conditioned upon receipt of payment in full from the Client (or Agency). All rights not expressly granted in the Job Description above shall be reserved by the Creator. Modification of Work and/or incorporation of Work in any layout or concept shall not constitute a joint or derivative work. If the Client (or Agency) wishes to make any additional uses of the Work not covered in the initial agreement, the Client shall obtain permission from the Creator and pay an additional fee to be agreed upon if necessary.
LICENSING OF IMAGES AFTER THE COMMISSION – No Image may be reproduced, in whole or in part, by any means—including, but not limited to, slide projection, artist’s reference, illustration, layout, or presentation—without the Creator’s specific written permission. The Client must inform the Creator of how and when an Image is intended to be used, after which the Creator will determine whether to grant a licence and, if so, under what terms.
Unless a third party has been included in the commission, any third-party contractors, partners, or suppliers must arrange their own licence per image after the shoot. The licence fee per image will depend on the intended usage.
Minimum Licence Fee: £300.00 + VAT per image.
Licensing for Corporations and Product Manufacturers: Companies with broader usage requirements—such as product manufacturers or businesses operating in the corporate sector—must obtain licences based on usage, duration, and territory. For instance, if images are to be shared with distributors across multiple countries or used without credit, additional licensing fees will apply.
Each company’s licensing needs are unique and linked to specific usage requirements. Clients should enquire with the Creator to obtain a tailored licensing agreement.
RIGHT TO CREDIT – The Photographer must be credited for all editorial usage, as well as in any other instances specified in the estimate. If an image is published online or shared on social media, proper credit must be given by mentioning Vigo Jansons / @vigojansons in the accompanying caption. In cases where an image is used without a valid licence (constituting an infringement), the Photographer reserves the right to apply a 100% uplift to the standard licence fee for failure to provide credit. This is in addition to the applicable licence fee, as failure to credit the Photographer constitutes a violation of their moral right to be identified as the author of the work.
CANCELLATIONS, WEATHER, POSTPONEMENTS – In the event of a cancellation or postponement of a shoot by the Client (or Agency) at any time after shoot confirmation/award, the Client (or Agency) shall pay all expenses incurred by the Creator up to the time of cancellation, plus a fee equal to 50% of all Creative and Licensing fees quoted above. If a shoot is cancelled within one week of the confirmed shoot day, the Client or Agency shall pay up to 100% of Creative fees, Licensing fees, and Expenses quoted above. If a shoot is postponed due to weather, the Client will be responsible for all Expenses incurred on each Weather Day, plus a Creator fee to be agreed upon.
FORCE MAJEURE – Neither the Creator, Client, nor Agency shall be liable for failure to perform their obligations caused by any circumstances beyond reasonable control, including but not limited to acts of God, epidemics, pandemics, floods, riots, fires, civil unrest, acts of war or terrorism, or failure of energy sources.
POST-PRODUCTION/RETOUCHING – Work will be delivered in a timely fashion, within a mutually agreed-upon schedule. Any additional retouching requested by the Client (or Agency) beyond the scope of the Estimate above will be quoted on a case-by-case basis
APPLICABLE LAW – This agreement is governed by the laws of England and Wales. Any disputes arising from or related to this agreement shall be subject to the exclusive jurisdiction of the courts of England and Wales, to which all parties agree to submit.